This resource is for your Aims GDRM/MGD course with Dj. It will help you develop digital literacy and organizational skills. You may also find this useful in other situations (courses, jobs, projects), so feel free to bookmark it!
Use the menu icon (☰) above or the text buttons to access reference guides (with examples) on submitting assignments, formatting and naming files, course materials, and more.
As a modern creative professional working in the digital space, proper file naming, formatting, and organization are essential—whether managing personal files, team projects, or client work.
Here are just a few specific reasons to care:
1. Efficiency & Quick Access
Well-organized files help you locate documents quickly, reducing time wasted searching.
TIP: A good file name will reveal what is in it, what it is for, and when it was made both now and in the future (think months and years later).
Standardized naming conventions ensure consistency and make sorting and filtering easier.
2. Avoiding Duplication & Data Loss
Clear file names prevent accidental duplication of files with similar or vague names.
Organized cloud-based storage structures reduce the risk of losing important files in a cluttered system.
3. Improved Collaboration
Teams working on shared projects need clear naming and organization to avoid confusion, inefficiency, and unnecessary errors.
Consistent formatting ensures all team members can understand file contents without opening them.
4. Scalability & Future Use
As your collection of files grows, a well-structured system prevents chaos. Order=Good, Chaos=Not-So-Good
Files stored with clear naming, formatting, and logical structures are easier to archive and retrieve even years later.
5. Enhanced Security & Compliance
Structured file management can help with data security and regulatory compliance.
Proper file formatting (e.g., PDF for documents, CSV for data) ensures compatibility and integrity.
6. Automation & Integration
Many systems and software tools rely on specific naming and formatting to process data correctly.
A structured approach enables seamless automation, backups, and indexing.
7. Professionalism
This is the way. Confianza en el proceso.